Design, optimization and implementation of a document management system

The asset management department of one of our customers struggled with the fact that no proper document control and document management of technical documentation was done during a couple of years. This reached from engineering documentation, as-built documentation until maintenance information which was not properly maintained. IP-Solutions executed a document management assessment to establish the As-Is situation and to identify the minimum required activities to regain control and compliance on document control in Asset Management. This has led to an improvement program headed by IP-Solutions to redefine the document management processes, optimize available document management processes and improve the available document management system using stage gages and version management. A careful mapping of which documents require proper document management for the complete life cycle assured a proper control of the improvement project.